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Frequently Asked Questions
Here is a list of the most common and important questions we hear. We want to be as transparent as possible, so we have provided our answers to these questions, as well as some important points to keep in mind while you are looking for a provider.
Note: If you are evaluating other providers make sure you take this list and ask them these questions, as the answers are very important to getting the service level you need and deserve.
Q1: Do I talk to a live person when I call?
Our Answer:We answer our phones live all day, every day. We are here for you whenever you need. No after-hours phone, no call queues. Why? Because many of the CEOs and executives we support work outside normal hours and find it to be the most productive time they have. If they cannot access their computer network AND can’t get hold of anyone to help them, it’s incredibly frustrating.
Q2: How fast will you respond to my problem?
Our Answer:We answer the phone live and/or respond to your email/support requests within an hour, typically in 15 minutes or less.
Q3: Do you take time to explain ?
Our Answer:Our technicians are trained to take time in explaining and helping you understand an issue as well as its resolution. We always speak in plain English, so that you can fully understand what is happening, at every point.
THE GFS GROUP
“Mike and his team at ManageIT have been terrific since the day we hired them. They handle the planning, implementation and support of all of our IT services. Most important is the fact that they have proven to be excellent problem solvers as well as a “patient” support staff. I recommend them for any size company that wants a full-time IT department without the cost or worry of hiring IT personnel direct.”
Q4: Are you proactive with improving the performance of our network?
Our Answer:Not only are we making improvements and recommendations, but we also have quarterly reviews looking for new ways to help our clients improve their operations, lower costs, increase efficiencies. Our goal is help our clients be more profitable, efficient and competitive with these meetings.
Q5: Do you provide detailed invoices that clearly explain what I am paying for?
Our Answer:We provide invoices that include every inch of detail of what happened and what was done. You won’t see a half empty invoice with “maintenance” as a line item.
Q6: Do you keep errors and omissions, liability, and workers compensation coverage?
Our Answer:Absolutely! We keep adequate coverage for all lines, we’ll even show you a copy.
Q7: Do you guarantee to complete projects on time and on budget?
Our Answer:We quote our projects at a fixed price. We will complete the work and you’ll get an invoice for that amount. No Surprises! Many other computer guys will quote say “ten hours” but then bill you for twenty because the job “took longer”.
Maintenance Of Your Network
Q8: Why do you insist on remote monitoring?
Our Answer:Our remote network monitoring system watches over your network to constantly look for developing problems, security issues and other problems so we can address them BEFORE they turn into bigger problems.
Q9: Do you provide any reports that show what you did as far as all the updates, security patches, and status of every machine on our network so we know for SURE our systems have been secured and updated?
Our Answer:Our clients get a detailed report that shows an overall health score of their network and the updates to their antivirus, security settings, patches and other important network checks (like hard drive space, backups, etc.).
Q10: Is it standard procedure for you to provide you with written, network documentation detailing what software licenses we own, critical passwords, user information, hardware inventory, etc.?
Our Answer:All clients receive this in written and electronic form at no additional cost. We also perform a quarterly update on this material and make sure certain key people from your organization have this information and know how to use it, giving you complete control over your network.
Side Note: You should NEVER allow an IT person to have that much control over you and your company. If you get the sneaking suspicion that your current IT person is keeping this under their control as a means of job security, get rid of them (and we can help to make sure you don’t suffer ANY ill effects). This is downright unethical and dangerous to your organization, so don’t tolerate it!
Q11: Do you have other technicians on staff who are familiar with our network in case your regular technician goes on vacation or gets sick?
Our Answer:Yes; and since we keep detailed network documentation (basically a blueprint of your computer network) and updates on every client’s account, any of our technicians can pick up where another one has left off, without a moments hesitation. We also standardize our clients networks to industry best practices, so that there is no learning curve from one client to the next.
Q12: When you offer an “all-inclusive” support plan, is it TRULY all-inclusive, or are their “gotchas” hidden in the fine print?
Our Answer:Our “all-inclusive” support plan is just that – all inclusive. One of the more popular service plans offered by consulting firms today is an “all-inclusive” or “all-you-can-eat” managed services plan. These are actually a good thing because they’ll save you a lot of money in the long run – HOWEVER, make sure you REALLY understand what is and isn’t included. Some things to consider are:
- Is phone/e-mail help desk included, or extra?
- What about network upgrades, moves, or adding/removing users?
- Is hardware and/or software included?
- What are the costs/consequences of early cancellation?
- What if you aren’t happy with their services? Do they offer a money-back guarantee?
- If the hardware and software is included, what happens if you cancel the contract?
- Is offsite backups included? To what degree?
- If you have a major disaster, is restoring your network included or extra?
- What about onsite support calls? Or support to remote offices?
- Are home PCs used to access the company’s network after hours included or extra?
Backups And Disaster Recovery
Q13: Do you INSIST on monitoring an offsite as well as an onsite backup?
Our Answer:We do not encourage our clients to use tape backups because they are incredibly unreliable. We highly recommend our clients have some sort of online backup service.
Q14: Do you do periodical test restores of your backups to make sure the data is not corrupt and could be restored in the event of a disaster?
Our Answer:We perform a monthly “fire drill” and perform a test restore from backup for our clients to make sure their data CAN be recovered in the event of an emergency. After all, the WORST time to “test” a backup is when you desperately need it
Side Note: For clients with our Business Continuity solution, these tests are completed automatically every night.